Union County Public Records

How to Find Public Records in Union County in 2026

Members of the public seeking publicly available information related to government activities, legal proceedings, and property transactions in Union Parish, Louisiana, may access a range of documents through official government channels. UnionParishRecords.us aggregates publicly available data that may assist individuals in locating records associated with Union County. Available record categories may include court filings, property records, vital records, arrest logs, and business licenses, among others. The completeness and currency of any record depend on the maintaining agency and applicable disclosure laws.

Records in Union Parish may be searched through official court resources, clerk offices, public access terminals, and online tools.

Online Access:

The Union Parish Clerk of Court maintains filings accessible through the Louisiana Supreme Court's online case management system
The Louisiana Secretary of State's GeauxBiz portal provides access to business entity records statewide
Property assessment data is available through the Union Parish Assessor's online portal
Some online tools require user registration prior to accessing detailed case information

In-Person Requests: Members of the public may visit the Union Parish Clerk of Court's office located at 100 East Bayou Street, Farmerville, LA 71241. Office hours are Monday through Friday, 8:00 AM to 4:30 PM. Requestors should present a written or verbal description of the record sought, along with any known case numbers, party names, or document dates.

Written/Mail Requests: Written requests should be directed to the Union Parish Clerk of Court, P.O. Box 400, Farmerville, LA 71241. Requests must include the requestor's name, contact information, a description of the record sought, and the preferred format for delivery. Under Louisiana Revised Statutes § 44:35, agencies are required to respond to public records requests within three business days.

Phone/Email:

Union Parish Clerk of Court: (318) 368-3055
Union Parish Sheriff's Office: (318) 368-3124

What Are Public Records in Union County?

Public records in Union Parish are defined under Louisiana Revised Statutes § 44:1 as all books, records, writings, accounts, letters, maps, photographs, films, sound recordings, magnetic or other tapes, electronic data, and any other documentary materials, regardless of physical form or characteristics, prepared, owned, used, or retained by any public body in the conduct of its official business. The following record types are currently maintained by Union Parish agencies:

Court records (civil, criminal, probate, family) — maintained by the Union Parish Clerk of Court
Property records (deeds, mortgages, liens, conveyances) — filed with the Union Parish Clerk of Court
Vital records (birth, death, marriage, divorce certificates) — maintained by the Louisiana Department of Health, Vital Records Registry
Business records (licenses, permits, fictitious names) — available through the Louisiana Secretary of State
Tax records (property tax, assessment records) — maintained by the Union Parish Assessor and Tax Collector
Voting and election records — maintained by the Union Parish Registrar of Voters
Meeting minutes and agendas — maintained by the Union Parish Police Jury
Budget and financial documents — available through the Union Parish Police Jury
Law enforcement records (arrest logs, incident reports where permitted) — maintained by the Union Parish Sheriff's Office and the Union Parish Detention Center
Land use and zoning records — maintained by the Union Parish Police Jury

Is Union County an Open Records County?

Union Parish follows Louisiana's statewide public records law, which establishes a broad right of public access to government documents. Under Louisiana Revised Statutes § 44:31, any person of the age of majority may inspect, copy, or reproduce any public record. The statute applies to all state and local government bodies, including parish agencies, courts, and law enforcement offices operating within Union Parish.

As stated in the Louisiana Attorney General's guidance on public records: "The public records law is to be liberally construed in favor of free and unrestricted access to public records, and any doubt must be resolved in favor of the right of access." This principle governs how Union Parish agencies respond to records requests.

The Louisiana Legislature has further reinforced this commitment through the state's sunshine laws, which require government bodies to conduct meetings openly and make records of those proceedings available to the public. The Union Parish Police Jury, as the primary governing body of the parish, operates in compliance with these requirements. The Louisiana Attorney General's Public Records Manual provides additional guidance on the application of these statutes at the local level.

How Much Does It Cost to Get Public Records in Union County?

The current fee structure for public records in Union Parish is governed by state law and individual agency schedules. Under Louisiana law, custodians of public records may charge reasonable fees for copies but may not charge for the inspection of records.

Fee Type	Standard Amount
Paper copies (letter/legal size)	$0.25 per page
Certified copies (vital records)	$15.00 per document
Certified court document copies	$1.00 per page + $5.00 certification fee
Electronic records (where available)	Varies by agency
Search fees	Not permitted under state law for standard requests

Accepted payment methods at the Union Parish Clerk of Court include cash, money order, and personal check made payable to the Clerk of Court. Fee waivers may be available for indigent requestors or for records sought in connection with legal proceedings, subject to the discretion of the custodian. Fees for vital records obtained through the Louisiana Department of Health are set separately by state regulation.

Does Union County Have Free Public Records?

Free inspection of public records is available in Union Parish, as Louisiana law prohibits agencies from charging a fee solely for the act of reviewing records on-site. Members of the public may inspect records at no cost during regular business hours at the maintaining office.

The following resources provide free access to certain Union Parish records:

The Union Parish Clerk of Court allows free in-person inspection of court filings, conveyance records, and mortgage records at its public counter
The Louisiana Secretary of State's GeauxBiz portal provides free online access to business entity registration records
The Louisiana Department of Health Vital Records online index allows free name searches, though certified copies carry a fee
The Union Parish Assessor's Office provides free online access to property assessment and tax roll data
The official Louisiana government portal for Union Parish provides free directory access to local government offices and contact information

The distinction between free inspection and free copies is significant: while viewing a record at a government office carries no charge, obtaining a physical or electronic copy may incur the fees described in the preceding section.

Who Can Request Public Records in Union County?

Any person of the age of majority may request public records in Union Parish, regardless of residency, citizenship, or stated purpose. Louisiana law does not require requestors to be residents of the state or the parish in order to exercise the right of access.

Under current law, requestors are not required to:

Demonstrate residency in Louisiana or Union Parish
Provide a reason or purpose for the request
Disclose their identity for most standard records requests

However, certain record types carry additional requirements. Requestors seeking records that contain personal identifying information, sealed documents, or records subject to statutory exemptions may be required to demonstrate a lawful basis for access. Individuals requesting their own criminal history records through the Louisiana State Police must submit a completed application with identity verification.

Non-residents retain the same rights as Louisiana residents with respect to inspection and copying of non-exempt public records. Attorneys, journalists, researchers, and members of the general public are all entitled to equal treatment under the public records law.

What Records Are Confidential in Union County?

Certain categories of records are exempt from public disclosure under Louisiana law. The following records are currently withheld from public access in Union Parish:

Sealed court records — including records sealed by judicial order
Juvenile records — protected under Louisiana Children's Code provisions
Ongoing criminal investigation records — exempt while investigations are active
Social Security numbers and financial account data — redacted from public documents
Medical and health records — protected under both state law and federal HIPAA regulations
Adoption records — sealed by statute
Child welfare and protective services records — maintained as confidential by the Louisiana Department of Children and Family Services
Personnel records — exempt except for information relating to public employees' compensation and job titles
Trade secrets and proprietary business information — exempt when submitted to government agencies under confidentiality agreements
Security plans and critical infrastructure details — withheld to protect public safety

Louisiana Revised Statutes § 44:4 enumerates specific categories of records that are exempt from the general public records law. Agencies asserting an exemption bear the burden of demonstrating that the withheld record falls within a recognized statutory exception. Where a record contains both exempt and non-exempt information, the custodian is required to redact the exempt portions and release the remainder.

Union Parish Clerk of Court: Contact Information and Hours

Office Name: Union Parish Clerk of Court

Physical Address:
100 East Bayou Street
Farmerville, LA 71241

Mailing Address:
P.O. Box 400
Farmerville, LA 71241

Phone: (318) 368-3055
Fax: (318) 368-3055 (confirm with office)
Website: Union Parish Clerk of Court

Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Closed on state and federal holidays

Additional Offices:

Union Parish Assessor's Office
100 East Bayou Street, Suite 105
Farmerville, LA 71241
Phone: (318) 368-3008
Union Parish Assessor

Union Parish Sheriff's Office
301 North Main Street
Farmerville, LA 71241
Phone: (318) 368-3124

Union Parish Detention Center
707 Rodeo Circle
Farmerville, LA 71241
Phone: (318) 368-9827
Fax: (318) 368-7656
Louisiana Department of Public Safety & Corrections – Union Parish

Louisiana Department of Health – Vital Records Registry
617 North Third Street
Baton Rouge, LA 70802
Phone: (504) 593-5100
Louisiana Vital Records

As noted in the Louisiana Secretary of State's guidance on records access: "Custodians of public records are required by law to make records available for inspection and copying during regular business hours, and to respond to written requests within the timeframes established by statute."